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Integrations

MYOB, Xero, WhatsApp, ABF customs, 1-Stop PRA and email integrations for freight forwarders

Asian FFS connects to MYOB, to WhatsApp Business and to your own mailbox. Xero is coming soon, and Australian customs (ABF) and the port community (1-Stop) are under development. Each connection is set up per branch and switched on for that branch when it is ready.

Accounting

MYOB AccountRight integration

Asian FFS holds the operational ledger and MYOB holds the books. Each branch connects to its own MYOB company file once, signing in through MYOB, then maps its income, expense and bank accounts and tax codes. After that there is a Sync button on each record, and the result shows next to it.

  • Parties are pushed as MYOB customers or suppliers, and items as MYOB items.
  • Receivable invoices become MYOB sales and supplier bills become MYOB bills. Payments are applied against those bills.
  • Direct payments become Spend Money, and direct receipts and receivables become Receive Money.
  • If a contact or item already exists in MYOB, Asian FFS adopts it and doesn't create a second one.
  • Payments recorded in MYOB are pulled back every night into the bank automation table for matching.
  • Each branch maps its chart of accounts and tax codes on the configuration screen.

Accounting

Xero integration Coming soon

This one is for forwarders who keep their books in Xero. The plan is to match the MYOB integration: each branch connects its own Xero organisation, maps its accounts and tax rates, and pushes records from the same Sync button.

  • Contacts, invoices, bills and payments are pushed to Xero.
  • Payments recorded in Xero are pulled back for bank matching.
  • You can ask about timing on the demo call.

Communication

WhatsApp Business

In the UAE and South Asia a lot of customers read WhatsApp before they read email. Asian FFS can send any generated PDF to a customer's WhatsApp number from the viewer. It uses the official WhatsApp Business Cloud API and your own approved message template.

  • Each branch has its own WhatsApp Business number and credentials.
  • Phone numbers on a party can be flagged as on WhatsApp. The dialog pre-selects them and accepts any other number.
  • Delivered and read receipts come back through a webhook and appear in the document log.
  • Nothing is sent from a branch until that branch is switched on, and you can roll it out one branch at a time.

Communication

Email through your own mailbox

Documents are sent through your own SMTP account. They come from your address, land in your sent folder and pass your domain's SPF checks. The settings screen has instructions for Gmail and Office 365, and any other SMTP server works too.

  • SMTP is set per company and per user, with a test button.
  • Each document type has its own email template, and the party's accounts addresses are pre-filled.
  • Every email is logged against the document it carried.

Customs and port

ABF Integrated Cargo System and 1-Stop PRA Under development

For Australian customers we are connecting Asian FFS to the Australian Border Force Integrated Cargo System (ICS) for customs clearance, and to 1-Stop for Pre-Receival Advice (PRA). The aim is to lodge the declaration from the shipment record and the PRA from the container record, with nothing typed again into a portal.

  • Import declarations are built from the shipment's parties, goods, values and customs details and lodged to the ICS. The response (acknowledged, queried, cleared or rejected) and the customs entry number are written back to the shipment.
  • Cargo status comes from the ABF Trade Data API and is refreshed on demand from the shipment.
  • The export PRA is lodged from the container record to 1-Stop, with container number, seal, VGM and weights checked before anything is sent. The acknowledgement sets the container's PRA status.
  • Responses are asynchronous: a lodgement is recorded as pending and updated by an hourly poll, and the status changes only when ABF or 1-Stop has answered.
  • You can ask about timing on the demo call.

Customs

Sharjah Customs manifest file

For the UAE, Asian FFS writes the customs manifest text file for a consolidation in the Sharjah Customs layout, built from the consolidation's shipments. You download the file and lodge it.

  • You produce one file per consolidation from the consolidation screen.
  • The consolidation is marked as lodged once the file has been produced.

Data

Exchange rates and nightly housekeeping

A scheduled job runs every night: it refreshes exchange rates for every branch currency, recalculates invoice statuses (paid, pending, overdue), moves consolidations to ARRIVED once the ATA has passed, and pulls MYOB payments. Once a quarter, fully paid consolidations are archived.

  • Exchange rates come from a live rate service, and each transaction keeps the rate it was booked at.
  • Invoice statuses are recalculated against today's date each night.

Asian FFS is fully customisable. Any workflow can be changed and any other system can be connected, whether that is another accounting package, a port community system outside Australia, or a customer's own system. Tell us what you need on the demo call. Each integration is a separate module behind the same interface, and adding one does not touch the rest of the system.

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